PRIVACY POLICY

Last Updated:  May 3, 2024

Reproductive & Maternal Health Compass, an initiative of Gender IDEAL, Inc. (collectively, “Reproductive & Maternal Health Compass,” “RMH Compass,” “we”, “us” or “our”) knows that privacy is very important to you.  We have created this privacy policy (the “Privacy Policy”) to describe what kinds of information we may obtain through our website located at www.rmhcompass.org, including the survey administered through our website (the “Site”), and when  you interact with us in any other way.  

By accessing or using the Site or otherwise manifesting your assent to this Privacy Policy, you agree to be bound by this Privacy Policy and the accompanying Terms of Use.  If you do not agree to (or cannot comply with) all of the terms of this Privacy Policy, you may not access or use the Site.  

Capitalized terms not defined in this Privacy Policy shall have the meaning set forth in our Terms of Use.  

This Privacy Policy will help you understand the following:  

1. The Information We Collect

We may collect or receive the following types of information from or about you, which may include personal information.  

A. Company Profile Information 

In order to participate in our survey, you will be required to provide certain information about your company, which may include your name, email address, company name, industry, and information about your US workforce including but not limited to, # full time employees, # part time employees, # contract/temporary/other workers, % of workers that are non-exempt, % of total workforce that are shift workers, % of workers who identify as women, and states in which the company has US workers (collectively, the “Company Profile Information”). 

Companies that participate in the RMH@Work Corporate Index agree to have their company name included in the list of participants taking the survey and to be disclosed and published as a participant on the RMH Compass website or in any other RMH@Work related materials.

B. Survey Response Information

In order to complete our survey, you will be required to provide certain information which may include but shall not be limited to, comprehensive reproductive and maternal healthcare benefits and options offered by your company, flexible and supportive work environment and paid leave benefits offered by your company, how company communicates the benefits it offers to its workforce and what confidentiality and data privacy practices are followed by the company, and company’s policies relating to political giving (collectively, the “Survey Response Information”).

RMH Compass has developed an internal survey data safety protocol.  To request a copy of this protocol, email info@rmhcompass.org.

C. Survey Response Documents

In order to receive validated performance results in connection with our survey, you will be required to upload certain documents which may include but shall not be limited to, the following (collectively, the “Survey Response Documents”): 

  • Employer-Sponsored Health Plan Summary Plan Description (SPD)

  • Employee Handbook

  • Documentation that provides plan details for any of the following employee benefit programs (Lifestyle Spending Accounts (LSA), Emergency Assistance Funds (EAF), Flexible Spending Accounts (FSA), Health Spending Accounts (HAS), Healthcare Reimbursement Accounts (HRA) 

  • Documentation that provides benefit details for Employee Assistance Programs (EAP)

D. Information obtained automatically from online activity

Tracking Technologies: When you access or use any of our Site, we use browser cookies (collectively, “Tracking Technologies”) to automatically collect or receive certain standard technical information and other data (such as traffic data, location data, logs and other communications data) sent to us by your computer, mobile device, tablet, or any other device you may use over time on our Site, and/or for your online activity across third party websites, apps, online services, digital properties and devices.  We may also evaluate your computer, mobile phone, or other access device to identify any malicious software or activity that may affect the availability of the Site.

When you access or use our Site, analytics networks and providers, and other third parties may also use Tracking Technologies to collect information about your online activities over time on our Site, and/or for your online activity across third party websites, apps, online services, digital properties and devices.  

The data we or third parties collect automatically may include personal information and/or statistical data that may not identify you personally; however, we and/or third parties may maintain, combine, or associate it with personal information collected in other ways or received from third parties.  We and/or third parties use this information to (i) enhance the performance and functionality of our Site; (ii) personalize your experience with the Site, understand how you use the Site, maintain a persistent session, and improve and further develop our Site; and (iii) serve targeted and other advertising, and provide custom experiences, across other sites, apps, online services, digital properties and devices, measure how the ads perform, and for analytics purposes.  

Cookies: The Tracking Technologies used on the Site include cookies, small packets of data that a website stores on your computer’s hard drive or browser, depending on your operating system and the browser you use, so that your computer will “remember” information about your visit.  In addition to collecting information, we use cookies to help us authenticate users, provide content of interest to you, analyze which features you use most frequently, and measure and optimize advertising and promotional effectiveness.  To do this, we may use both session cookies, which expire once you close your web browser, and persistent cookies, which stay on your computer until you delete them.  For information on your choices regarding cookies, please see Section III of this Privacy Policy.

E. Information obtained from third-party analytics services

We may use one or more third-party analytics services (such as Google Analytics) to evaluate your access and use of the Site, compile reports on activity, collect demographic data, analyze performance metrics, and collect and evaluate other information relating to device and internet usage.  These third-party analytics services use cookies and other Tracking Technologies to help analyze and provide us the data.  By accessing or using the Site, you consent to the processing of data about you by these analytics providers in the manner and for the purposes set out in this Privacy Policy.  The information used by such analytics services is generally at the aggregate level.  

We may change these third-party analytics services from time to time.  For more information on our analytics services, including how to opt out from certain data collection, please visit the sites below.  Please be advised that if you opt out of any service, you may not be able to use the full functionality of the Services.  If you have any questions, or to request a current list of our third-party analytics services, please contact us as set forth in Section XII.

For Google Analytics, please visit:  https://www.google.com/analytics   

II. Information Use and Sharing

We use and share your information, including personal information as set forth below:

  • To monitor, support, analyze, administer and improve our survey;

  • To communicate with you regarding the survey and your survey responses;

  • For our internal business purposes, including but not limited to, improving, refining and finalizing our scoring model;

  • To protect the safety and security of our Site and survey participants;

  • To third-party contractors and service providers that provide services to us in the operation of our business and assistance with the Site and the survey, such as technical support for the Site and providing services such as cloud hosting, customer relationship management, email marketing, analytics services, fraud detection and preventions, administrative services and among others;

  • To enforce our Terms of Use; 

  • To create and disclose aggregated, anonymous, user statistics and other information to (i) affiliates, agents, business partners, and other third parties; (ii) describe the Site and survey, to current and prospective business partners; and (iii) other third parties for lawful purposes; 

  • To share some or all of your information with our parent company, subsidiaries, affiliates or other companies under common control with us;

  • To fulfill our legal and regulatory requirements;

  • To comply with applicable law, such as to comply with a subpoena, or similar legal process, and when we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to a government request;

  • As we develop our businesses, we may be involved in a corporate sale, merger, reorganization, sale of assets, dissolution, investment, or similar corporate event and we expect that your personal information will be part of the transferred assets;

  • To audit our internal processes for compliance with legal and contractual requirements or our internal policies;

  • To prevent, identify, investigate, and deter fraudulent, harmful, unauthorized, unethical, or illegal activity, including cyberattacks and identity theft; and  

  • Otherwise with your consent.

We will take reasonable measures (e.g., by contract) to require that any party receiving any of your personal information from us, including for purposes of providing the Website, undertakes to: (i) retain and use such information only for the purposes set out in this Privacy Policy; (ii) not disclose your personal information except with your consent, as permitted by applicable law, or as permitted by this Privacy Policy; and (iii) generally protect the privacy of your personal information.

III. Your Choices 

Update Information:    If the personal information we have for you changes, you may correct, update, or delete it by contacting us as set forth in Section XII of this Privacy Policy. We will use commercially reasonable efforts to process all such requests in a timely manner.  You should be aware, however, that it is not always possible to completely remove or modify information in our databases.  Additionally, we will retain and use your information (or copies thereof) as necessary to comply with our legal and/or regulatory obligations, resolve disputes, and enforce our agreements.  

Marketing Communications:  You may manage your receipt of marketing and non-transactional communications by clicking on the “unsubscribe” link located on the bottom of any of our marketing emails.  Please note that you cannot opt out of receiving transactional e-mails.  

Cookie Management:  Most browsers let you remove or reject cookies.  To do this, follow the instructions in your browser settings.  Many browsers accept cookies by default until you change your settings.  Please note that if you set your browser to disable cookies or other Tracking Technologies, the Services may not work properly.  For more information about cookies, including how to see what cookies have been set on your browser and how to manage and delete them, visit www.allaboutcookies.org.  

You will need to apply these opt-out settings on each device from which you wish to opt-out.  We cannot offer any assurances as to whether the companies we work with participate in the opt-out programs described above.  

IV. External Properties and Third Parties

Our Privacy Policy:  Unless explicitly stated otherwise, our Privacy Policy addresses only our use and disclosure of information we collect from and/or about you in your interactions with Reproductive & Maternal Health Compass.  If you disclose information to third parties, the use and disclosure restrictions contained in this Privacy Policy will not apply, as we do not control the privacy policies of such third parties, nor are we subject to them.  For more information on the privacy practices of any third parties that you elect to use, please visit their respective privacy policies and terms of use for information relating to your use of their services.

External Properties:  The Site may also contain links to other third-party websites or apps (“External Properties”).  We have no control over the privacy practices or the content of any of our business partners, advertisers, sponsors, or External Properties to which we provide links.  As such, we are not responsible for the content or the privacy policies of those External Properties.  You should check the applicable third-party privacy policy and terms of use when visiting any External Properties.  

V. Security

We follow commercially reasonable and generally accepted standards to protect the personal information submitted to us, both during transmission and once we receive it.  Please understand, however, that no method of transmission over the internet, or method of electronic storage, is 100% secure.  Therefore, we cannot guarantee its absolute security.  If you have any questions about security regarding our Services, please contact us.

VI. Children’s Privacy

Our Site and survey are only available to individuals aged 18 or older, and we do not knowingly collect personal information from any person under the age of 18.  If an individual under the age of 18 has provided us with personal information, a parent or guardian of that child may contact us and request that such information be deleted, and we will endeavor to delete that information from our databases.

VII. Do Not Track

As discussed above, third parties such as advertising networks and analytics providers may collect information about your online activities over time and across different websites when you access or use the Services.  Currently, various browsers offer a “Do Not Track” option, but there is no standard for commercial websites.  At this time, we do not monitor, recognize, or honor any opt-out or do not track mechanisms, including general web browser “Do Not Track” settings and/or signals.

VIII. Notice to Nevada Residents

We do not sell your personal information as defined under Nevada law.  Nonetheless, if you are a resident of Nevada, you have the right to opt-out of the sale of certain personal information to third parties.  You can exercise this right by contacting us at info@rmhcompass.org with the subject line “Nevada Do Not Sell Request” and providing us with your name and the email address associated with your account.

IX. Important Notice to Non-U.S. Residents

The Site and its servers are operated in the United States and our surveys are not designed to be completed by or for non-U.S. residents.  If you are located outside of the United States, please be aware that any information you provide to us maybe transferred to, processed, maintained, and used on computers, servers, and systems located outside of your state, province, country, or other governmental jurisdiction where the privacy laws may not be as protective as those in your jurisdiction.  If you are located outside the United States and choose to access or use the Site or participate in our survey, you consent to any transfer and processing of your personal information in accordance with this Privacy Policy, and you do so at your own risk.

X. Changes to this Privacy Policy

This Privacy Policy is effective as of the date stated at the top of this Privacy Policy.  We may update this Privacy Policy from time to time without notice to you.  We will indicate at the top of this Privacy Policy when it was most recently updated, and we encourage you to revisit this page periodically to stay aware of any changes.  By visiting the Site after we change this Privacy Policy, you are deemed to have accepted such changes.  

XI. Contacting Us

If you have any questions about our Privacy Policy or privacy practices, or if you would like to exercise your rights and choices, please contact us at:  

Email: info@rmhcompass.org